How to backup apple mail

How do I back up my Apple Mail?


  1. Select the mailbox you wish to backup. In this example, we’ve selected the Inbox.
  2. Right click, and select Export Mailbox….
  3. Save your backup file.
  4. That’s it! Your backup should now be saved as an . mbox file.

How do I save all my emails in Apple Mail?

Save emails as files or PDFs in Mail on Mac

  1. In the Mail app on your Mac, select one or more messages or email conversations.
  2. Choose how you want to save the messages. Save messages as files: Choose File > Save As, then choose a format.

How do I save all of my Apple Mail to my hard drive?

Fortunately, Apple Mail facilitates a direct approach to export its data to an MBOX file.

Manual Method to Export Emails from Apple Mail to an External Hard Drive:

  1. Launch Apple Mail on your Mac machine.
  2. Select the mailbox folder you wish to export.
  3. Then, click Mailbox from the menu bar options.
  4. Select Export Mailbox…

How do I backup my Mac email to iCloud?

In Mail in macOS, follow these steps:

  1. Select Mail > Preferences and click Accounts.
  2. Select iCloud in the list at left.
  3. In the Account Information tab, set Download Attachments to All. …
  4. In the Mailbox Behaviors tab, for each mailbox popup menu, select a mailbox listed under On My Mac.

Where are Apple Mail emails stored?

The files are stored in ~/Library/Mail/V7/ in a subfolder with a unique ID for the name. You can open each and see which “account” that folder holds. Sometimes you can tell from the subfolder names, but otherwise you might need to dig inside each and see what messages are in there.

How do I save emails in Mail?

  1. Open the message you want to save, and on the File tab, click Save As.
  2. In the Save as dialog box, in the Folder pane, choose a folder, and then the location in that selected folder where you want to save the file.
  3. In the File name box, type a name for the file.

How do I move emails to an external hard drive?

In nearly all cases, all you need to do is to plug the hard drive into your computer with a USB cable and the drive is displayed to you in the file manager. From this point, all you need to do is to drag and drop your data files, such as your email archives, directly to this drive and they are copied.

How do I archive emails in Mac Mail?

Archive emails in Mail on Mac

  1. When a Mail notification appears in the top-right corner of your screen, move the pointer over the notification, then click Archive. …
  2. In the Mail app on your Mac, select one or more messages, then click the Archive button in the Mail toolbar (or use the Touch Bar).

Can you save an email to files on Iphone?

Pinch with two fingers and zoom in on the Email Message. Tap the Share icon in the top right-hand corner. Tap on the Save to Files icon in the Share Menu. Scroll through and select a folder.

Does Apple Mail store emails on computer?

Archived emails in Mail are stored in a folder called On My Mac. The emails are stored on the hard drive in the users Library folder which is a hidden folder. To access open the Go menu and hold down the option key, then navigate to the Mail Folder. The emails are stored in .

How do I transfer my Mac Mail to a new computer?

Copy Your Mail Files

  1. Quit Mail if the application is running.
  2. Open a Finder window.
  3. In your Home folder, open the Library folder and locate the Mail folder.
  4. Copy the Mail folder to the same location on your new Mac or in your new system.

Where are Mac Mail folders stored?

Each user account on your Mac has a Mail directory in their Library folder — that’s ~/Library/Mail, or /Users/NAME/Library/Mail. This is where the Mail app stores its data for each user. Open Finder, click the Go menu, and select Go to Folder.

Can I backup my email to iCloud?

iCloud email from Apple only supports IMAP, and it’s always enabled, so you don’t need to do anything to set it up. A modern-day client like Thunderbird can connect up using just your email address and password, though it’ll use IMAP by default. To go for POP instead, click Configure manually during the setup process.

Does Mail get backed up to iCloud?

Here’s what iCloud Backup includes

Some information is not included in an iCloud backup but can be added to iCloud and shared across multiple devices like Mail, Health data, call history, and files you store in iCloud Drive. 1.

Can I store my emails in iCloud?

When you turn on iCloud Drive in iCloud settings, you can also store your Mail settings in the cloud. This way, you can keep your mail signatures, VIP contacts, Smart Mailboxes, and more, up to date on your devices.

How do I see all mailboxes in Mac Mail?

The Mail sidebar provides easy access to mailboxes, folders, and flagged items for the email accounts you use in Mail. In the Mail app on your Mac, do any of the following: Show the sidebar: Choose View ; Show Sidebar, or press Control-Command-S.

How do I copy emails into a folder?

Copy using the Copy to Folder option

  1. Select the item you want to copy.
  2. On the Edit menu, click Copy to Folder.
  3. In the Copy Items box, click the folder where you want a copy of the message saved, and then click OK. Note: If you want to create a new folder, in the Copy Items dialog box click New.

How do I merge emails in Apple Mail?


  1. Click the Mailings tab.
  2. Click Start Mail Merge.
  3. Select Email Messages.
  4. Click Select Recipients.
  5. Select Use an Existing List… .
  6. Browse to and select the locally stored data source. Click Open.
  7. Compose your message/letter as normal.
  8. When you are ready to use a variable (e.g. name), click Insert Merge Field.

How do I save old emails offline?

To set up offline mail:

  1. Open your Gmail account in the Chrome browser.
  2. Select Settings (the gear icon), then choose See All Settings.
  3. Select Offline.
  4. Select the Enable offline mail check box.
  5. Adjust the sync and security settings to your liking and select Save changes.

Are emails stored on hard drive?

Messages stay on the server, but copies of those messages are also downloaded to your hard drive, in a file called an OST file. Anything added on the server side is echoed in the local cache and vice versa.

Where can I store emails?

Where You Should Archive Your Emails. Your emails should go into an Archive folder. They shouldn’t go into one of several hundred carefully organized folders; they should go into one Archive folder.

Can I archive a mailbox in Apple Mail?

When you archive a message, an Archive mailbox is created for the related email account and the message is moved there. In the Mail app on your Mac, in the Mail sidebar, click the Archive mailbox for an account.

What is all archive in Apple Mail?

This folder automatically appears in Apple’s `Archive` area. Archiving removes messages from the server and saves them to the device itself. Archiving = storing messages locally. It reduces the size of your mailbox on the host server in doing so.

How do I archive emails?

On your desktop, simply right click on the email (or select multiple mails) and then select archive. On your smartphone, simply swipe left and then select archive. If for any reason you make a mistake, you can simply click undo and your mails will be returned to your Inbox.

How do I move Mail from iPhone to iCloud?

On an iOS device, go to Mailboxes ; Edit and then choose New Mailbox. Name the Mailbox, and choose iCloud as the location.

Where are pdfs stored iPhone?

Once you download the PDF document on your iPhone, you can save it to the Apple Books app or your iCloud Files, which will make it accessible across all devices connected to iCloud.

Can you save email as PDF on iPhone?

Save an email as a PDF

In the Mail app, tap an email. To save the email or the email thread as a PDF, tap the More Actions button at the bottom of the toolbar. Scroll down and tap Print. Touch and hold the preview of the email at the bottom of the screen.

Does deleting Mail on Mac delete from Gmail?

If you are using IMAP (check your settings in the mail client), then the answer is `Yes`. Correct, they will go to Trash/Bin for 30 days, then be erased by Google.

How long does Apple Mail keep?

When you delete a message, it’s saved in your Trash for 30 days, after which it’s permanently erased. When you delete an email from, it’s deleted on all your devices that have Mail turned on in iCloud settings.

How do I restore Mac Mail from Time Machine?

While in Mail, enter Time Machine and you’ll be able to restore the mailbox:

  1. Make sure Mail is the current app.
  2. Open Time Machine. …
  3. Use the arrows or the timeline along the right side of the screen to browse through the available backups.
  4. Select a mailbox or one or more messages to restore, and then click Restore.

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